From Library Committees

SDC: JavaWorkflowsProjectTeamCharge

Statement of Need

The Sirsi Corporation is no longer deceloping the C Client, the version of Workflows most widely used in the library, and will stop supporting the C Client at the end of 2007. It’s become necessary to begin the transition to the new Java client developed by the Sirsi Corporation.

Benefits

• Staff will receive direct training specifically designed to allow them to make the transition from the C Client to the Java Client.
• Staff who are unfamiliar with Workflows or would like training in other areas of Workflows will have an opportunity to learn more about the system.

Project Summary

To make the transition process as easy as possible, this team is responsible for the following:

• Identifying the specific areas of training needed by each library division.
• Developing an interactive and useful training experience for the Java client. The training plan must include general training, module-specific training, and training for special areas that are not limited to a specific module.
• Identifying and recruiting individuals with expertise in specific areas to perform training.
• Organizing the training session details (time, place, participant registration) and schedule the programs.
• Performing general training.
• Developing a course so that this training is offered to new staff and a refresher for existing staff.

Project Champion/Owner

The Java Client Training Project Team will report directly to the Staff Development Committee.

Project Leader/Coordinator

Christopher Waldrop will serve as project leader.

Documentation and Reporting

Trainers will capture feedback from the sessions and report them to the Project Team Leader. The project leader will report on participation and attendance, quality of discussion, key points learned, and proposed future topics to the Staff Development Committee on a basis to be determined by the team.

Other Staff Members Involved/Required

• Julie Loder
• Scott McDermott
• Machelle Keen
• Molly Dahl
• Linda Tesar
• Lee Ann Lannom

Related Projects and Stakeholders

The team should coordinate their efforts by working directly with other groups who support the initiative. Potential examples are the Strategy & Planning Council, the Library Management Council, the Committee Chairs, and the department leaders who support and communicate the value of training.

Budget

Funds for this initiative will be needed for materials, copying, and refreshments.

Timeline

This team will begin May 30, 2006 after approval by the Strategy & Planning Council. Training will begin Tuesday, July 18, 2006.

*The installment of the Java WorkFlows client on the main server following reindexing of Acorn is currently scheduled to take place over the July 4th Holiday.

Assessment

Assessment will be based on participation and the speed with which all departments make the transition from the C Client to the Java Client. A final report will be made to the SDC at the completion of the project.

Additions

• Divisions In Need Of Training
• Areas To Cover
• Documentation Example: Display Serial Control Wizard
• Documentation Example: Modify Serial Control Wizard
• Documentation Example: Reserves Documentation created by Mandy Henk of the Law Library