Various reports and responses of the LC Working group on the Future of Bibliographic Control:

 http://www.loc.gov/bibliographic-future/

Thomas Mann’s responses to various drafts of the above: http://www.guild2910.org/WorkingGrpResponse2008.pdf http://guild2910.org/Pelopponesian%20War%20June%2013%202007.pdf

And a LITA blog by Dianne Hillmann, "Structures and Standards for Bibliographic Data" (2 parts) Hillmann part 1: http://tinyurl.com/2gscmc Hillmann part 2: http://tinyurl.com/2eso6z

METS http://www.loc.gov/standards/mets/

NIH public access policy http://publicaccess.nih.gov/policy.htm - short version http://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-033.html - long version

Digital Object Identifiers (DOI) http://www.doi.org/ Wikipedia article: http://en.wikipedia.org/wiki/Digital_object_identifier

Library of Congress Subject Headings: Pre- vs. Post-Coordination and Related Issues http://www.loc.gov/catdir/cpso/pre_vs_post.html

VU e-Archive's documentation http://www.library.vanderbilt.edu/dspace/application_profile

Visual Resources Association (VRA) core standards http://www.vraweb.org/projects/vracore4/index.html

Outstanding Action Items

We advocated the creation of a list of Acorn problems that have been “closed” by LITS, as it is hard to keep up with them. This has not yet been done.

We resolved to work for enhance status in sound recording and visual materials formats, in order to maximize our ability to work at a national level. Our first application for enhance status for visual materials format was not approved; no application has yet been made for the sound recording format.

We discussed problems of synchronization between our holdings on OCLC and Acorn—whether we have our symbol on all the records it should be on—and a somewhat related problem of what records we may have in Acorn for government documents which we actually do not possess. Other groups within the library have been discussing these and similar issues. We proposed creating a sample of our Acorn records, to be checked against OCLC to see how many of the corresponding OCLC records do not show us as a holding library; this has not yet been done. This synchronization will be part of the OCLC reclamation project that the Collections Committee has proposed.

We discussed whether to purchase MARC records or get free Dublin Core records for the Congressional Serial Set, as well as whether the records we get should be in Acorn or in a separate database funneled into DiscoverLibrary. We decided to start by getting some sample Dublin Core records and attempting to load them into DiscoverLibrary. We have only very recently received the sample records.

Discussion Topics

(issues clarified and futures foreseen, but no action has yet been taken outside the committee discussion)

Report of the LC Working Group on the Future of Bibliographic Control: We followed this group’s progress through their meetings and interim reports into their final report, as well as Thomas Mann’s dissenting opinions. We discussed at numerous meetings the impact the report’s recommendations would have on our work as well as the library world in general.

RDA: We discussed more than once its somewhat rocky progress and how it will affect us when/if it begins to be used. Any discussion of RDA also includes discussion of FRBR.

The committee discussed and endorsed the inclusion in DiscoverLibrary of additional digital resources, such as the VU e-Archive and Congressional Serial Set records.

Podcasts: We discussed various aspects of how to catalog these and what we are required to do by Special Collections’ agreement with the VU News Service.

Who Speaks for the Negro: Pete updated the committee on this high-profile project a number of times.

VU e-Archive: One discussion centered on whether a National Institutes of Health policy change would affect our processing of ETDs produced with NIH funding. Ronee Francis determined it would not.

Digital projects in general: We discussed the committee’s need to get more involved in all projects throughout the library.

References

Podcasts: We discussed various aspects of how to catalog these and what we are required to do by Special Collections’ agreement with the VU News Service.

Who Speaks for the Negro: Pete updated the committee on this high-profile project a number of times.

VU e-Archive: One discussion centered on whether a National Institutes of Health policy change would affect our processing of ETDs produced with NIH funding. Ronee Francis determined it would not.

Digital projects in general: We discussed the committee’s need to get more involved in all projects throughout the library.

Metadata Committee

Annual Report 2007-08

Accomplishments

Increased our familiarity with non-MARC metadata schemas. Steven Nordstrom gave the committee an overview of XML; Marshall discussed METS; some of the above accomplishments involved other schemas as well.

Reviewed and approved the report of the VU E-Archive Application Profile project team.

Organized a subgroup to deal with problems and issues involving Acorn. The group will report to the Committee, which will serve to adjudicate between the subgroup and LITS.

Approved of a solution devised by the Acorn subgroup to make call numbers for serials less confusing in WebCat results list displays (now implemented).

Zora Breeding drafted an Acorn cataloging policy emphasizing cataloging work at the national level. The need to enhance records in OCLC, as well as creating original records, was a recurring topic of discussion. The policy was meant to help change the fact that different departments and even different catalogers take different approaches to working at a national level.

Approved Pete Wilson’s proposed metadata structure for the Who Speaks for the Negro interview database.

Decided to add abstracts to Acorn records for electronic theses and dissertations, largely to enhance DiscoverLibrary.

Marshall Breeding took over as our new chair in October 2007. Roberta Winjum will continue as a committee member.

Recommended that (Faceted Approach to Subject Terminology) FAST-style subject headings be used in metadata for the podcasts.

Agreed to use (Digital Object Identifiers) DOIs instead of URLs in Acorn records when they exist (further study about DOIs would be useful, however).