Present: Nancy Boggess-Korekach, Marshall Breeding, Zora Breeding, Mary Charles Lasater, Stephen Nordstrom, Bill Walker, Pete Wilson, Roberta Winjum

Roberta resigned as committee chair and nominated Marshall to replace her. Marshall was elected by acclamation. Unlike some other committees, we will continue to report to the Strategy and Planning Committee, rather than to the library directors group.

There was some discussion of members who do not usually come and/or whose status as members is in doubt. Marshall said that he will work on this issue, determining which divisions need to be represented on the committee and whether supervisors of members or potential members are supportive. Biomedical's representation is an especially thorny issue, as their minimal cataloging staff has little communication with the committee or with other catalogers in the library, but they do share the same catalog as the rest of us. Marshall will be working on the issue of their representation. It was mentioned that when Special Collections gets their digital collections librarian, she or he would probably be the ideal representative to the committee from that division.

Marshall proposed the idea of forming a somewhat informal subgroup to study issues involving Acorn and bring facts and recommendations to the larger group at the larger group's meetings. We discussed the fact that while Acorn issues may not originally have been seen as an important part of Metadata's work, it is currently the only possible forum for cataloging issues involving Acorn. The group would not make decisions on its own but would identify issues that the group needs to discuss. It was decided that Pete, Mary Charles, Stephen and Zora would form the group, and that Pete would lead it at least for the moment. The group will meet before Nov. 12, when Metadata will meet next.

Marshall brought up some issues about Acorn, most of which revolved around the representation of our holdings on OCLC. Are we shown on OCLC as holding everything we actually hold? Also, do we make too many enhancements and changes only on Acorn when we should be making them on OCLC? Making them on OCLC makes a national contribution and allows users who start by searching OCLC to find material they might not find if we make our changes only on Acorn. Working at the national level (and perhaps being recognized for contributions to PCC and such as that) may help us maintain our current staffing and standards situation when a new director arrives. We also talked about problems with efficiency, such as the double keying of subject headings for electronic thesis records on both OCLC and Acorn. We came up with these action items:

• 1. Make it a policy to make changes on OCLC rather than Acorn when possible and appropriate (the details of this will have to be worked out)
• 2. Implement means of avoiding double keying
• 3. Investigate whether there really are a lot of OCLC records that should show us as holding libraries but don't (obtaining a random sample of Acorn book records for the last ten years and checking it against OCLC was discussed preliminarily)
• 4. Work for enhance status in sound recording and visual materials formats.

Marshall also discussed non-MARC metadata issues that he would like us to investigate. Special Collections' finding aids could be created in EAD, for example. We could make the use of METS a standard in our digital ventures, starting with the Global Music Archive and the TV News Archive. Marshall asked the group to look at an online primer about METS for the next meeting.

In regard to Primo/AlphaSearch, Mary Charles said that we are waiting for a fix from Ex Libris to the way FRBR is handled. She cited my admirable vigilance in reporting FRBR problems. We will see how well the fix fixes the problems.

Bill asked when Acorn migration to Oracle will occur. Nancy said, in January. Bill is concerned about the disruption this may cause during the first week of classes. Nancy is not in charge of this change and is not conversant in all the details. We will find out more about this.

Minutes submitted by Pete Wilson.