The Normalization Project Team is working on the PNX mapping. The team, consisting of Mary Charles, Catherine, Nancy, Chris Benda and Sue Erickson, met with Jody last week to go over their charge and they are scheduled to meet tomorrow to start the mapping discussion. They will be looking at FRBRization rather than deduping because of the low percentage of duplicates in Acorn. The Metadata Committee will be updated after each Project Team meeting and will be consulted regularly for input.

The Normalization Project Team is working on the PNX mapping. The team, consisting of Mary Charles, Catherine, Nancy, Chris Benda and Sue Erickson, met with Jody last week to go over their charge and they are scheduled to meet tomorrow to start the mapping discussion. They will be looking at FRBRization rather than deduping because of the low percentage of duplicates in Acorn. The Metadata Committee will be updated after each Project Team meeting and will be consulted regularly for input.

• Roberta urged all of us to attend the up-coming open house on the Test Pilot testbed project.

     **Primo update
     **Series in Acorn Project Team update
     **ETD Project Team update
     **Java WF training report

Primo Update: Roberta The announcement about Vanderbilt's participation will be out today. The non-disclosure agreement is in place and we should continue to be careful about talking about the inner workings of the system with persons outside the Vanderbilt Library community. Dale and Marshall are working on the extraction of data from Unicorn and TV News Archives. The Normalization Project Team is working on the PNX mapping. The team met with Jody last week to go over their charge and they are scheduled to meet tomorrow to start the mapping discussion. They will be looking at FRBRization rather than deduping because of the low percentage of duplicates in Acorn. The Metadata Committee will be updated at each of their meetings and will be consulted regularly for input. Record enrichment is going to be considered separate from the mapping issues. Enrichment will include table of contents, reviews, summaries and comments. Roberta will be heading up this effort since it will involve consulting with various vendors. She will be discussing the issues involved with the Metadata Committee as well as the Research Services Committee. Metalib has already been purchased and will be implemented along with Primo. John Haar will be leading a Project Team on this to be formed in the future.

Series in Acorn Project Team Marshall has composed a draft of a plan for future handling of series, but there are interim procedures already in place and being used in Technical Services. The draft of the preliminary report will be presented to the Strategy and Planning Council and he will also send a copy to the Metadata Committee. No further action is expected until after ALA.

ETD Project Team The Project Team's recommendations have been sent to Strategy and Planning Council and they will be discussing them in their meeting tomorrow.

Java WF Training Linda Tesar reported that the Acorn upgrade to 3.1 will take place on the weekend of June 15th and training will begin the next week. There will be several times for each of the general and cross training sessions. She said that the cataloging sessions will probably not start that first week. She handed out the list of topics to be covered in the cataloging training and asked for feedback from the group. One suggestion was to add diacritics to the advanced training section. Cataloging trainers are Mary Charles, Catherine, Linda, Eileen, and Molly Dahl. Linda pointed out that the Library Directors have agreed that the final cut-off date for Vanderbilt using the old C Client will be Oct. 31, 2006. Zora asked if LITS will have to go to each individual machine to install the updated Java client. Linda will check on this and let us know. After the end of the training, there will be a list of staff available for questions. Catherine also pointed out that the help files in the Java client are very good and staff should consult them as a first option when they have questions.

• Next meeting: July 10th in the Baker Conference Room.

• Agenda:

     Primo update
     Series in Acorn Project Team update
     ETD Project Team update
     Java WF training report*

• Members present: Nancy Boggess-Korekach, Marshall Breeding, Zora Breeding, Eileen Crawford, Catherine Gick, Mary Charles Lasater, Linda Tesar, Pete Wilson, Roberta Winjum. Absent: Teresa Gray, Annette Williams.

ETD Project Team Recommendations

The committee discussed the recommendations of the ETD Project Team and agreed on the implementation of these recommendations as soon as possible. A copy of the recommendation document is available at http://wiki.library.vanderbilt.edu/committees/pmwiki.php/Meta/Recommendations

Jeff Taylor agreed to take on the creation of the CDROM call/copy on the Acorn record and creating the CDROM archive copy. Roberta will ask LITS to supply Jeff with a CDROM burner and software for his machine. Nancy will act as the back-up person for this activity in Jeff's absence.

Roberta voiced her concern that this activity along with the addition of name and subject headings to the metadata page of the ETD database is a duplication of effort for the catalogers. While this is acceptable for now, it would be advisable to revisit this in the future. There was some discussion of the use of a Dublin Core formatted record for the ETD's, but Nancy was skeptical that the software we use presently would be able to handle that format. Nancy will check with Dale and Jody about it.

The group decided that the original catalogers in Technical Services and Divinity, as well as Jeff Taylor and Ann Barnette will be given access to the ETD database in order to make changes to the metadata page. Nancy will supply them with the necessary login and password information.

Roberta will take all of this information to the Strategy and Planning Committee for review before any action is taken.

Primo

There was some discussion of the Primo product and where we are in that process. Mary Charles is representing the catalogers on the group that will review and plan the mapping of the Acorn records. She and Roberta will update the Metadata Committee on Primo activities whenever they have information available. Mary Charles will actively seek input from the other catalogers on issues that arise.

• Next meeting: June 19th.

Minutes submitted by NBK