Metadata Committee meeting minutes: 5/1/2006

Members present: Nancy Boggess-Korekach, Marshall Breeding, Zora Breeding, Eileen Crawford, Catherine Gick, Mary Charles Lasater, Linda Tesar, Pete Wilson, Roberta Winjum. Absent: Teresa Gray, Annette Williams. Guests: Ann Ercelawn.

LC Decision not to trace series:Ann Ercelawn joined the group for this discussion. Library of Congress has decided that they will no longer trace and make authority records for series as of May 1. The date was changed recently to June 1 to give libraries more time to consider the implications of this change. Zora and Ann presented documents explaining the details of the change and what it would mean for cataloging processes at VU. It was stated that OCLC's response to this would probably have an even greater impact on VU processing, since we get our records from them. There was consensus from the group that we should not discontinue our present practices completely yet. And it was also agreed that no decision needs to be made right away. The group would like to see a project team set up to discuss the details and make a decision. The project team should include staff from cataloging units, TS Order Services and Public Services. Roberta agreed to take the concerns and the request to form a task force to the Strategy and Planning Council at their next meeting.

Java Client Training for Cataloging:Roberta requested input on the possibility of setting a final date for migration of Oct. 31, 2006. There is still the question of the response time with the Java client that will have to be addressed by SirsiDynix before the group can agree to a fixed date, but we agreed to accept the date tentatively, with the stipulation that if the client is still too slow for cataloging purposes, the date may have to be changed.

Draft of Acorn Bibliographic Content Policy:There was not enough time to discuss this, so we postponed the discussion until the next meeting.

Next meeting: 5/15 9:00am in the Goldberg Room.

Minutes submitted by nbk