Metadata Committee meeting minutes: 3/20/2006

Members present: Nancy Boggess-Korekach, Marshall Breeding, Zora Breeding, Eileen Crawford, Catherine Gick, Teresa Gray, Mary Charles Lasater, Linda Tesar, Pete Wilson, Roberta Winjum. Absent: Annette Williams. Guest: Jeff Taylor.

ETD Project Team charge Roberta reported that the team's charge has been approved. Nancy Boggess-Korekach will be setting up the first meeting of the team which includes Nancy, Mary Charles Lasater and Jeff Taylor, in the next couple of weeks.

Acorn Bibliographic Content Policy The group discussed the draft of the policy and much discussion centered around the contents of the document and the general philosophical issues involved. We all agreed that an additional paragraph needs to be added to the document to describe the general philosophy of what constitutes the Acorn catalog. We also agreed that an additional point should be added to the first paragraph about the fact that records added to the catalog should be for resources that are widely available to the student population. In addition, a paragraph will be added to describe our concern about future issues and our need to keep abreast of trends that may affect the philosophy and content of the catalog. Roberta agreed to add these point to the draft and send it out to the Committee members once again for review.

Primo demo Roberta reminded the group of the Primo demo which will be on Thurs., Mar. 30. All are urged to attend since this type of product may have an impact on the way we see the catalog evolving.

Java Client migration Zora, Roberta and Nancy will be meeting on Tues., Mar. 22 to discuss strategy for moving the catalogers to the Java client. Julie Loder will also be at that meeting. After the meeting, there will be a Sirsi Webex seminar on the differences in the cataloging module between the Java 3.0 and 3.1 clients. All of the catalogers are invited to attend, but it was pointed out that if they have not already been working with the client, the session may not be very useful. It was suggested that we look into having Sirsi do on-site training since the members of the Committee do not feel that they have the time to do it. Roberta will check into this and report back.

Committee member evaluations Roberta gave a brief statement about the form and reminded the group that this will not go into effect for the present performance review period. She pointed out that both Committee chairs and Project Team chairs will be asked to fill out the forms.

All-Committee forum The All-Committe Forum will be held on Wed., Mar. 29th from 3:00-4:30 in Buttrick Hall. This is open to all interested staff, but Committee members are especially urged to attend. The group commented that the meeting time being so late in the day is an inconvenience for many staff who come in early and are done for the day by 3:00 or 3:30.

VU e-archive update Roberta reported that the History Department is putting the Honors Bacalaureate theses in the VU e-archive. These are in PDF form. Susan Bell is adding subject headings and completing the metadata on these.

Next Meeting: April 17th, 9:00, in the Goldberg Room.

Topics for the next meeting:

• Java training