Meeting, 3-5-07 Agenda:

• Clarifying Project Team Charge
• Item type to allow accompanying materials to have same circ policy (Steven)
• Metadata for Global Music Archive images (Steven)
• Current status of Primo beta

Attendees: Susan Bell (guest), Nancy Boggess-Korekach, Marshall Breeding, Zora Breeding, Mary Charles Lasater, Steven Nordstrom, Linda Tesar, Pete Wilson, Roberta Winjum (chair) Absent: Teresa Gray, Annette Williams

1. VU e-Archive Project Team (with Susan Bell, guest)

We talked to clarify some of the activities specifically noted in the Project Summary. The emphasis should not be to create a customized version of Dublin Core for the VU e-Archive, but instead to make sure we are applying DC as it is already documented. The project team will need to collaborate with a variety of individuals (names to be supplied) who have interest/experience with metadata creation for the e-Archive already. The project team will also use other successful D-Space implementations nationwide, tapping the resources of the Listserv archives for additional insight. Perhaps the project team will be able to borrow and adapt an existing document for outlining metadata creation for institutional repositories.

2. Primo Update

Mary Charles reported that the entire contents of the library catalog and TV News Archive have been uploaded to Primo as of last weekend, and that we will soon (1 week?) see a call for volunteers to be on test project teams in addition to the current project teams. Current issues identified some idiosyncracies with FRBRization of the catalog, including difficulties with collective uniform titles such as "Selections". The discussion digressed into news about the formation of a series of discussions between LC and some private information companies such as Google to discuss the future of cataloging. Perhaps these meetings will challenge work on RDA.

3. Additional item type for accompanying material

Steven Nordstrom called for the addition of a new item type in Workflows for materials that accompany books and scores. In music especially, many print items are increasingly found with CDs and even DVDs accompanying them to deliver enriched information to the reader in formats more appropriate to the discipline. Guitar method books, for example, often have a CD with audio tracks modeling certain techniques. The music library has historically assigned item type corresponding to the medium (CD, DVD, etc.) for these materials, and placed them behind the circulation desk with the rest of the CDs and DVDs to prevent theft. However, CDs and DVDs have different circulation policies than books and scores, causing due date issues for accompanying materials. Steve proposed that these accompanying materials be designated ACCMAT (or something like it), which would have a circulation profile identical to books and scores. Marshall Breeding mentioned that perhaps "Number of pieces" could be used instead of a new item type, but this would necessitate placing the accompanying materials separately from the rest of the CDs and DVDs, and would require that they be assigned an LC call number to them identical to the book or score they accompany, further disassociating them from the CDs and DVDs in the music library's collection, which are arranged according to accession number. The committee decided this issue was best decided by the Circulation and Access Committee, and referred Steven to Tracy Primich.

4. Proposed image metadata elements for the Global Music Archive.

Steven presented a list of proposed metadata elements for the GMA and discussed from which sources the information for these elements would come. He surveyed the group and invited comment or critique from them about the elements in question. He postulated that perhaps these elements would fit in the Dublin Core metadata standard, and Marshall and others mentioned that perhaps VRA Core (/VRA Core Categories, Version 3.0/ a project of the Visual Resources Association Data Standards Committee; (http://www.vraweb.org/vracore3.htm) would be more appropriate. Steven promised to look further into this possibility, and to consult with Karin Sack in Special Collections about it. He will report next month of further developments with the image metadata for the GMA.