• Roberta reported on the progress of the new metadata project involving newspapers, pamphlets, broadsides, and programas donated by Dr. Helguera. Molly Poremski is working with Jodie Gambill on creating the database for this and has come up with a list of data types that will be needed. As this database seems a natural choice for inclusion in Discover Library and thus is of interest to this committee, we will invite her to attend our next meeting. This project will begin with a select group of 60 or so items as a test.

Present: Nancy Boggess-Korekach, Marshall Breeding, Zora Breeding, Ronee Francis, Mary Charles Lasater, Pete Wilson, Roberta Winjum

• Discover Library/Global Music Archive
  • Mary Charles reported that Global Music Archive records are now in the test version of Discover Library and asked us to look at them. They should be loaded in the live file in a few days. Mary Charles also talked about ways to present geographical data from the GMA records in Discover Library. Presenting the “spatial coverage” data from the GMA records as facets would be helpful to those interested in the material. Referring to some examples that Mary Charles put together along with relevant information from the Thesaurus of Geographic Names, we decided we would attempt to import the geographic data from the GMA records into a field that could be converted into a geographic facet, and that we would articulate the data in the form Uganda-Region-District-City, to facilitate collapsible/expandable facets. This would be tried first in the test database. We discussed several issues related to this, such as the inconsistency that will be created in Discover Library by the different types and depths of information in records from different databases (e.g., records from a database other than the GMA might not lend themselves to similar geographic facets, even when they might be useful). We did talk about how we might create similar geographic facets for Acorn records—the 043 fields seem a poor solution. The only real option appears to be re-using subject headings (especially 651’s) in some fashion.
• OCLC Numbers Committee
  • Zora reported that Larry Romans has agreed to include government documents records in the next batch we send to OCLC. Because of our past decision not to update OCLC for depository receipts, our holdings are not on OCLC for many documents, and this will fix that. However, since we have received many records in the past for items we do not actually hold, this process will result in many false hits as well. Zora said that the first group of records we sent OCLC—those which did not have an OCLC number in an 035 field—should be back in a month or two.
• Committee evaluations
  • Marshall told us that within a few weeks we will all need to evaluate him as committee leader, and he will evaluate us as committee members. We talked a little about the limitations of the current committee structure and entertained the possibility that it will change on the arrival of the new library dean.
• Helguera document database
  • Roberta reported on the progress of the new metadata project involving newspapers, pamphlets, broadsides, and programas donated by Dr. Helguera. Molly Dahl is working with Jodie Gambill on creating the database for this and has come up with a list of data types that will be needed. As this database seems a natural choice for inclusion in Discover Library and thus is of interest to this committee, we will invite her to attend our next meeting. This project will begin with a select group of 60 or so items as a test.