Week of April 18
- Approve the sections on staffing (Meredith) and budget (Peg) and make any needed edits.
- Review volume estimates and further discuss that section. Review draft if it is complete. (Merry)
- Discuss the idea of a trial program and determine our recommendation (Peter)
- Discuss the idea of a phased rollout and determine our recommendation (Peter)
How to handle Annex journals in the early phases.
- Discuss marketing (Lorelei) options and determine our recommendations
- Whoever picks the section on the rollout or trial program should have that ready before the next meeting, same for the marketing section.
- Changing meeting room.
Minutes
Attending: Mandy Henk, Merry Balthrop. Peter Brush, Lorelei Crockett, Peg Earheart, Meredith Hammons, Stacy Owens
We discussed a new meeting schedule: Tuesday, 5/2 at 2:00 p.m., Tuesday, 5/9 at 2 p.m., Tuesday, 5/30 at 2 p.m. and, if necessary, 6/6 at 2:00 p.m. The meeting on 6/6 will not take place if there is no need for discussion of the final draft of our report.
A draft of staffing recommendations was approved with recommended changes for stronger action verbs and the addition of the issue of the cost of student runners to be determined by the implementation team.
Based on Merry Balthrop’s report, we determined that volume could not be estimated in any meaningful way and that we would include that information in our final report.
Peter Brush reported on the issue of a Trial Program vs. a phased roll out. We determined that we would recommend following the Ohio State model by beginning with the full program, but not advertising it for at least six months in order to allow for start-up and management of any problems that may crop up. Once these issues have been addressed, we can use marketing to increase demand.
Peg Earheart reported on financial issues to be considered. We determined that specific numbers for salary for individual to start up the program would not be used until the committee finalizes who that person is. We determined that the LAIII hired would be full-time. We determined that we would want a new, top of the line printer and would need one ILLiad site license. Marketing costs would be determined in consultation with Celia Walker. We would want a D-term phone for the new position. We recommended $4 per request for non-electronic article delivery.
Lorelei will report on marketing at our next meeting.