Library Directors Council
December 5, 2007
Minutes

Attending: David Carpenter, Martin Cerjan, Sue Erickson, Juanita Murray, Tracy Primich, Holling Smith-Borne, Celia Walker, Flo Wilson

Absent: Bill Hook
1. Commons Planning project proposal (Sue)
A project team charge for Commons Center service exploration was approved. The team will recommend ways that the library can work with the Commons to provide library services to first year students beginning in fall 2008. Members of the team will be solicited through the Staffnews.

2. Career Center initiatives (Tracy)
The Science & Engineering Library has been working with Vanderbilt’s Career Center to introduce engineering students to the idea of using the library for self-interested research. Tracy has offered a series of presentations to mostly undergraduates on how to conduct research on potential employers. She is also planning to offer the program for Career Center staff during the semester break. Other career resources are available through many of the campus libraries’ homepages.

3. Updates and announcements (All)
• Plans for an instruction position designed to support the Vanderbilt Visions program and other projects are on hold until the university determines what the components of next year’s Visions program will be. We expect to hear from them in January or February.
• Lisa is working on the budget, using figures submitted by each campus library. The overhead is not yet finalized, as numbers for the Archives Annex cost are not completed.
• Administrative support for Technical Services will move from OUL to a new position in Technical Services. Roberta is preparing a job description.
• By January 1 we hope to determine what to do with Celia’s job and post that.
• Good information was generated from the recent university librarian listening session. The next search committee meeting is December 17 and we are still recruiting.
• Discover Library will be the name for AlphaSearch.
• Outlook training is over. Self-help books have been distributed to all administrative assistants and technology & training support coordinators.
• Banners are being posted at Central, Science and Peabody announcing extended exam hours. Notices will also be posted on Facebook, the Web Ticker, and the University Calendar.
• The Communications Committee is creating posters of the individuals who are featured in the Acorn Chronicle’s Books That Matter to post around campus.
• Peabody Library will hold an open house for UT School of Information Science students on January 4. All directors are invited to attend.
• Peabody Library will take over the space currently occupied by Environmental Health & Safety in the lower level of the library. Celia has asked campus library directors to plan to meet in the space once it is available to make suggestions for uses for the space.
• Directors were encouraged to submit ideas for content for TeleVU, our closed-circuit television program which is accessible in all student residences.
• The Global music Archive is now live with a database of East African recordings and plans for more.
• Please remember when weeding that the Law Library uses existing copies in other campus libraries as a consideration when they are weeding the collection. They are sending all pre-1940 titles without electronic access to the Annex.