Agenda

• Circulation and Access Committee update and discussion
• Budget update--exception requests; materials inflation guidelines
• Maintenance contracts on theft detection systems
• SFX maintenance changes; alert John to any new databases
• Primo update
• Freshman Commons update
• Instruction/information literacy update
• Discussion topic--Book fund management
  • ACORN vs. EDOG
  • Have you created new book funds for internal tracking purposes
  • Helpful hints (bring examples)

Meeting notes

• Tracy reported on the activities of the Circulation and Access Committee. She suggested that it would be helpful to better understand what function the directors think this committee should serve. The LDC concluded that it might be wise to revisit the charge and clarify expectations. We agreed that the overriding goals for the CAC should be to consider it's work in light of the following:
  • the patron comes first
  • improving service
  • improving efficiency
  • improving consistency across libraries

• Budget Update. Lisa will be meeting with the Provost's Office staff next week to discuss parameters and timelines for developing the 2007/2008 budget proposal. If the libraries are planning any exception requests, these should be discussed with Flo and/or John depending upon whether they are operations or materials related. John will be seeking input from the directors on inflation factors for library materials in the near future. The Council reviewed the way the budget gets developed.
• Maintenance contracts on 3M theft detection systems. Some libraries have maintenance contracts and some do not. There was discussion about the frequency with which repairs/adjustments are needed. Support was indicated for pursuing whether there is a better system-wide way of handling maintenance and/or repair of these systems, minimizing the expense of maintenance contracts in each individual budget, or at least accomplishing some kind of volume discount. Flo will check with Lisa about pursuing this further.
• LDC will not meet November 1 since there is a Library Directors lunch that day.

Agenda items not covered in meeting

• SFX. The SFX maintenance team will have completed its work with the upcoming training session for staff. The responsibility for ongoing maintenance and updating will be part of the portfolio of the E-Resources Librarian (Janice Adlington). Janice will call on others for assistance as needed. All libraries should be sure to still update John on any new databases that are being added.
• Primo update. Five quicksets (the MetaLib functionality part of Primo) have been put together by that project team; these will be used in beta testing--permitting searching databases as well as local resources. Ex Libris will be on campus next November 8-10. The first two days will be training for configuring the system using the tools to be provided by Ex Libris. On the third day, a representative from University of Minnesota (the other development partner) will join us. We have established a project team on authentication; this team will be focused on the immediate need for authentication within Primo but will address our many other authentication/authorization concerns. Bill Hook will lead this project team.
• Freshman Commons update. Following our meeting with Frank Wcislo, new dean of the Commons, we have been talking about the Library's potential ability to work with others on campus to develop a portal-like functionality for the commons. This idea has been well received, and there will be more discussion.
• Instruction/information literacy update. The informal group put together to discuss information literacy efforts on campus is gelling into a Committee on Undergraduate Information Literacy (CUIL). The libraries most responsible for serving undergraduates will be represented on this committee, as will the Center for Teaching, the Writing Studio, and the undergraduate schools. The Committee is building an agenda, and Melinda, Flo, and Patricia Reynolds (CFT) will be meeting with Lucius Outlaw, Associate Provost for Undergraduate Education, and then with Frank Wcislo to discuss how the Committee work might fit with Commons developments.