Agenda
Meeting notes--Martin Cerjan
- Elsevier invoice update (Bill)
- Communication of changes in fines policies (Tracy)
- Kindles and ebooks (Tracy)
- Peabody Library ground floor plans (Celia)
- Observations on the two candidates (All)
- Announcements
- Archives Annex and budget projections
- Access issues
- Other
Meeting notes
Present: Flo Wilson (chair), David Carpenter, Martin Cerjan (scribe), Sue Erickson, Bill Hook, Frances Lynch, Juanita Murray, Tracy Primich, Holling Smith-Borne, Lisa Shipman, Celia Walker
- Elsevier invoice update
Without going in to great detail, Bill reported that the allocation error in paying the Elsevier invoice has been resolved. The changes should appear in Acorn; Elsevier should be paid. On a related note, Tracy informed the group that access to Academic Press titles through Science Direct should be available.
- Communication of changes in fines policies
Tracy reminded LDC that as of July 1, approved changes in the fines policies will take effect. She urged everyone to make sure that staff should also be reminded. Everything is in place for changes to occur automatically. Starting July 1, fines will not be charged for “garden variety” *Kindles and ebooks
Tracy reported that Science & Engineering has a Kindle loaded with 11 books that is currently being circulated to faculty and students. She described some of the Kindle’s features and some of the problems associated with a device that is really designed for a single individual to use. For example, the Kindle is registered to Tracy but de-registered from her Kindle account to avoid unauthorized downloads and use. For more information, see the Science & Engineering web page at http://www.library.vanderbilt.edu/science/kindle.html.
- Peabody Library ground floor plans
Celia shared the floor plans for renovations that will occur in the Peabody Library over the summer. The plans call for the creation of a large communal space as well as the building of offices to accommodate the relocation of several librarians. The completion of the work will occur in two phases. Celia welcomed suggestions.
- Observations on the two candidates
Flo encouraged everyone to fill out evaluations of the candidates for University Librarian that can be found in the Heard staffweb. The search committee will be gathering input from all sources as they make recommendations to Dennis Hall. Library staff also will be encouraged to express their views with reminders in the Library Staff News. A general discussion of the strengths and weaknesses of the first two candidates ensued.
- Announcements
- Archives Annex and budget projections
To date, no decisions have been made about internal budgeting for the Archives Annex. Plans need to be submitted soon. It is likely that the May 6 Strategy & Planning Council meeting will address issues related to paying for the Annex while preserving library reserves.
- Access issues
Owen will have 24/7 access for students at some time in the near future.
- Other
- Captain Atwood has made several security/inspection visits to libraries, but his tour is incomplete. He has had to reschedule due to conflicts. LDC does expect him to report back once he has visited all libraries on campus.
- Celia suggested that Susan Barge reprise her presentation about Kissam Hall for library staff.
- The staff picnic will be held on May 16 from 12 to 2 in the Divinity Courtyard.
- June 24 is the tentative date set for Paul’s retirement party.
- Lisa took a few moments to remind LDC that deadlines are quickly approaching for performance evaluations to be submitted. She especially needs performance ratings as soon as possible even if the written evaluations are not completely finished. Lisa would also like to simplify/reduce the current versions of salary letters if possible and she is open to suggestions about how to do that.