Agenda

Meeting notes--Juanita

• Budget update (Lisa)
• Laptop contract follow-up related to faculty/staff
• Fines follow-up
• Disposal of books and other items (Martin, HR015)
• Classroom policy adoption
• Director of System-wide public services position
• Digital signage
• Library statistics

Meeting Notes

Present: David Carpenter, Martin Cerjan, John Haar, Juanita Murray (recorder), Tracy Primich, Lisa Shipman, Holling Smith-Borne, Sharon Weiner, Flo Wilson Absent: Bill Hook

• Lisa Shipman discussed the budget for 2007/2008. She does not anticipate any further changes. Discussion of year-end review procedures. Employee salary letters will go out next week on June 29th, and everyone should have their letters by Saturday, June 30th if they are local, and no later than Monday, July 2nd for outlying areas. Salary increase ranges will be included in the letters along with notification of merit awards.
• This is Sharon Weiner’s last meeting. She has successfully defended her dissertation, and will be resigning her position effective July 13th.
• Since John Haar is retiring in a month, David Carpenter the new Acting Director of Central will begin coming to the meetings. Celia Walker will also begin coming to the meeting as the new Acting Director at Peabody Library.
• Tracy discussed the lap-top checkout policy for faculty/staff. Since this falls into the same category as other things borrowed, it was decided to eliminate contracts for faculty/staff, the same as was previously done for students. She does not know what the risk will be, but we can reevaluate after a semester or two. Everything will be revised and updated by July 1st.
• Tracy informed everyone of the discussion at CAC regarding fines. Central is hesitant to change the fine system. There is no consistency in the application of fine policies across the library system, and everyone in the meeting seemed to be okay with eliminating fines except Central. LITS expressed some concerns about the different regulations. Under a new system, overdue notices would continue to go out, that procedure would not change, but no fines will be accruing. Central concern is that it would increase the amount of billing. Discussion on whether we should be viewed as enforcement or customer oriented people. This is being tabled until Bill Hook is present.
• Martin has an extensive discussion regarding the disposal of books removed from the library system. Most of the libraries have book sales.
• Classroom Policy for reserving meeting room space was approved.
• There was extensive discussion regarding the new Public Services position and how it will fit into the overall organization. The position will report to Flo, and the Instruction and Information Literacy will report to the new position along with ILL, GIS, Research Services Committee, etc.

The next meeting will be June 27 and then July 11, 2007.