Agenda
- Seating sweep (Flo, Julie)
The report of the Seating Sweep team has been distributed to library directors. A variety of possible statistics are presented. The questions are: have we had enough time to review the report and discuss?; which are the most helpful tables and/or graphs:; what conclusions can we draw (findings plus anything more)?; should we collect this data again and/or on a continuing basis?; are the detailed breakdowns helpful, if we do?
- Welcome banners (Celia)
- Development of inflation guidelines for collections (Bill)
Bill distributed tables from last year by email for review
Meeting notes--Martin
Presiding: Flo Wilson
Meeting Notes: Martin Cerjan
Attendees:
Julie Blagojevich, OUL
David Carpenter, Central Library
Martin Cerjan, Law Library
Sue Erickson, System-wide Public Services
Bill Hook, Divinity Library
Tracy Primich, Science & Engineering Library
Lisa Shipman, OUL
Holling Smith-Borne, Music Library
Celia Walker, Peabody Library
Flo Wilson, OUL & Management Library
Seating Sweep
The Seating Sweep Project Team Final Report, distributed prior to this meeting, was introduced by Flo with Julie Blagojevich, Project Leader, present to describe the process employed in the study and to answer questions. Flo noted results of interest and led a general discussion of some of the more problematic aspects of the sweep (e.g., times of day when head counts were taken; no counts after 9 p.m.) as well as the potential usefulness of this and possibly other future sweeps. The question posed to LDC was whether it was worth the effort to continue to conduct future sweeps. LDC agreed that occasional sweeps might be useful for comparative purposes over time. LDC also agreed that less detailed sweeps may be sufficient in the future. Flo suggested that sometime in the spring term might be a good time for the next sweep and LDC agreed.
Electronic Personnel Action Change (EPAC)
Lisa Shipman joined LDC to update the Directors on a new system being developed by Vanderbilt University HR & MIS called EPAC, Electronic Personnel Action Change. EPAC is basically a conversion of paper Personnel Action Forms (PAF) into electronic format. As in the E-Procurement system, EPAC would require “creators,” “reviewers,” and an “executor.” Creators likely would be individuals who currently fill out PAFs in paper. Reviewers would be Library Directors. Lisa would be the Executor. Lisa asked the Directors to send her the names of the people who will serve as creators in this new system. EPAC training will occur for those involved in October. The new system is scheduled to start in November.
Development of Inflation Guidelines for Collections
Bill Hook distributed a spreadsheet of Cost Comparison by Material Types for the fiscal years 2005-06 and 2006-07. He asked that everyone review the data, comment if necessary, and note any errors. If the spreadsheet meets with approval, it will be used when a more formal request for inflation guidelines is presented later this fall.
Welcome Banners
Celia Walker, as a member of the Communications Committee, offered “Welcome to the Library” banners to the Directors. In lieu of large banners, Celia also offered other size and style options.
Fines
The continuing discussion of library fines was postponed due to lack of time. Several copies of tables detailing the number of fines assessed and the revenue generated from those fines were distributed prior to adjournment. Flo briefly described these tables as well as material that had been distributed prior to the meeting.
Flo concluded by reminding LDC that the next meeting would be on Wednesday, September 26 in the new Commons Center. LDC will meet with Frank Wcislo, Dean of the Commons, for an update on planning for the Commons and a general discussion of ways in which the Library might participate in this new approach to undergraduate education.
