Agenda
- Budget process update--Lisa
- LDC report and recommendation to Strategy and Planning Council
- Outcome
- Seating Sweep Project Proposal--Flo
- Card Office--any improvements?--Bill
- Laptop cart location
- Document Delivery Project Update--John
- CAC Update--Tracy
- Strategy and Planning Council Update
- Digital Library Steering Committee Update
- Discussion: Patron training/instruction on specialized software, e.g., End Note, Office, statistical packages
Minutes Library Directors Council Meeting January 10, 2007 1:00-2:00
Present: Flo Wilson (Chair); Martin Cerjan; Bill Hook, John Haar, Juanita Murray, Tracy Primich, Holling Smith-Borne; Sharon Weiner (recorder)
Guests: Jody Combs, Lisa Shipman, Roberta Winjum
1. Budget. Lisa distributed budget drafts to each Director. The draft includes the percentage increases mandated by the Provost’s office and materials increases that Directors supplied to John Haar. It does not include the exception requests for overhead. She instructed the Directors to provide her with information about any money that should be moved to different account numbers by early next week. She said that salary money can’t be moved out of the salary category and she prefers not to move student assistant money. We can move materials funds within materials categories but can’t move it to other categories. We should justify any large variances between ACID’s.
The Associate Provost’s office will communicate with the school’s budget officers about the libraries’ budget once it is submitted.
Bill asked what budget exceptions for overhead will be proposed. Lisa responded: funding for the OAK manager and faculty delivery staff member’s positions, student assistants for faculty delivery, an information literacy librarian, and web portal funds for the freshmen commons. The overhead increase may be approximately 5%.
2. Digital Library Steering Committee Update. Jody reported that Acorn will allow authentication by VUnet ID and password soon. Illiad authentication will not change. He reported that Primo is in beta testing phase. Staff will test the system during the next four months. They will develop a plan for the public beta version by mid March.
3. LDC Report and Recommendation to Strategy and Planning Council. Flo reported that the Strategy and Planning Council (S&PC) discussed the recommendations proposed by the Library Directors Council (LDC). S&PC agreed that three of the committees that currently report to it should report to LDC. S&PC decided that the Director of the Digital Library should not be a member of LDC because the digital library is a different kind of library. S&PC said that LDC should invite people who are not members of LDC to meetings as the agendas warrant. S&PC decided that Flo should meet with Frances Lynch regularly to promote communication with Biomedical.
4. Seating Sweep Project Proposal. Flo presented the seating sweep proposal.
5. Card Office Update. Bill asked for an update from the Directors about issues with the Card Office. Bill, John, and Tracy reported that the Card Office addressed problems immediately when brought to their attention. Bill and John can access the system and can check on whether changes requested by the libraries have been programmed. Biomedical will deal directly with the Card Office now because it is the only library with a turnstile.
6. Reassessment Funding. Flo reported that 20 laptops and a cart were purchased with reassessment money. They will be housed at the Science Library. They can be checked out on Acorn and scheduled through the electronic scheduling software on the staffweb.
7. Document Delivery Service. John gave an update on the document delivery service. Jimmy Webb will be in charge of the service. The project team, chaired by Jim Toplon, met three times. The service will be phased in. It is not certain whether Illiad or Acorn will be used to manage the service.
8. CAC Update. Tracy reported that the CAC is addressing issues related to laptop contracts. She will meet with Student Accounts.
9. ERMS. Flo reported that Janice Adlington presented a white paper on ERMS to the S&PC. It will be posted on the staffweb.
10. Coordination of Specialized Instruction/reference Support. Sharon asked whether it might be possible for instruction and queries on specialized software and sources to be coordinated across the library system. This will be discussed at a future meeting.