Agenda
- Announcements
- Year-End Budget Spending
- Collections Update (Bill) (attachment)
- Travel Sub-Committee
- ASERL Report (Flo)
Minutes
(Regrets: Jody, Beth, Frances)
1. Announcements:
- Hilary announced the availability of MBA interns to work on summer projects. Students can either receive a stipend or academic credit for internship opportunities. If you have marketing, workflow, or other types of business projects and could benefit from the assistance of an intern, you can speak with Hilary or submit a job description by Monday for consideration (see handout and email from Hilary).
- Scheduling updates: Dean Dowell announced that Flo will chair the May 13 LC meeting in the dean’s absence; the May 20 LC meeting is canceled. Reminder: our LC Retreat is scheduled for June 26. Lisa will do a diversity comparison on our peer institutions for review and discussion at the retreat. Council was asked to consider permanently moving LC meetings to Thursdays, either at 10 am or 2 pm. If anyone can NOT be available at these proposed times, contact Dean Dowell by May 15. Meetings will be moved this summer.
- Celia thanked Martin for his performance and instruction session at the May 5 Peabody Lunch-time Concert.
2. Year-End Budget Spending: We are currently in the 4th Quarter of the fiscal year and Dean Dowell needs to know about purchases each library wishes to make by end of fiscal year. She will meet with the Provost soon and would like to review these projections with him to assure we continue to fall within the earlier guidelines set forth by the Provost and the university. Directors may proceed with some purchases but should send their projections for purchases over $5000 to Dean Dowell and copy Flo no later than May 22.
3. Collections Update: Bill distributed a draft outlining the structure for the audit procedure for print and electronic subscriptions, and updated Council on how the process is proceeding. The intent is to forward the procedures and template to members of the Collections Committee by next week so that collections departments in each library can begin to move forward with the audit process.
4. Travel Sub-Committee: Four Council members have been appointed to the Travel Sub-committee – Lisa Shipman, David Carpenter, Martin Cerjan and Holling Smith-Borne. Dean Dowell will meet with the group soon to discuss schedules and plans to move forward. The group will bring updates to Council in the future.
5. ASERL Report: Dean Dowell thanked Flo for attending the ASERL conference last week while she remained in town to attend Board of Trust events. Flo updated Council on the meeting, where budget issues were discussed – in particular how libraries are dealing with change in the current economy, how they are establishing priorities and rethinking their organizations. Resource sharing was also discussed, and how ASERL members can work together and benefit from sharing resources. Also, Charles Henry, President of CLIR gave an update on CLIR activities, highlights, and upcoming news.