Agenda, July 2

• Follow up and Assessment of Andrew Atwood's Security Report (Flo)
• Review of 07/08 Year End Budget and Discussion of 08/09 Budget (Lisa)
• ACORN / OCLC Numbers Project Team Update (Bill)

Minutes: (Regrets: Jody, Frances)

1) The group reviewed recommendations from the VUPD security report and discussed how to implement some of the suggestions. Individual libraries should arrange training sessions for their staff (and students) by scheduling sessions with Andrew Atwood. Training should be done annually. Celia and the Staff Development Committee will try to locate a set of basic across-the-board guidelines for libraries to use. David and Celia will create a document designating how to implement reporting of security incidents within the libraries and report back to the committee. Flo and Tracy also plan to complete a document soon on public use policies. The council decided to run a pilot test soon to see how the hiring of a rotating security guard would work this fall.

2) Lisa distributed the 2008/2009 budgets to each of the directors. She is still waiting on the carry-over report and year-end final systems close to assess the status of the 2007/2008 budget.

3) Bill distributed a revised proposal for the ACORN / OCLC Numbers Project Team. Zora Breeding will serve as project team coordinator. Tracy nominated Carlin Sappenfield as a member. The project team will begin work on the project in August.

Other) Due to uncertainties about how to track donors and complete the Gift-In-Kind form, Bill agreed to send the group a link to the procedures for this process.

Minutes prepared by Robyn Harris.