Agenda
- Announcements
- Update on 21 North Project (Lisa/Juanita)
- Final report on the SSN/EPI project and current status (Jody/Tracy)
- Recommendations from the Access and Use Policies project team (Sue Erickson)
Minutes
(Regrets: Connie, Beth, Bill, Robyn, Lisa, Martin, Juanita, Hilary).
1. Announcements:
- Frances Lynch reported a recent attempted scam at EBL. This involved a person calling the circulation desk and implying that the caller represented a “yellow pages” listing service and asking for confirmation of the library’s address and phone number. Later the caller sends an invoice charging for the listing. The caller has been very persistent even after being contacted by the head of procurement for the university. Frances wanted to alert other directors. A suggestion was made that it would be helpful to know the official directory provider for the University. [Note: follow-up indicates the charges are for white pages listings from BellSouth.]
- Roberta Winjum reported on the completion of the Helguera project grant proposal and thanked all involved. Library Council thanked Roberta for her work on this project.
2. Update on 21 North project: Lisa reported that the move was going very well and particularly complimented the quality of service provided by the movers. More shelving is needed. Bay 4 is mostly completed. Peg Earheart will send information to directors about when she will be able to accept new materials at the Annex.
3. Update on EPI/SSN project: Tracy Primich reported that the project is substantially completed. All students, faculty and staff patron records are now automatically loaded in Acorn. There have been a variety of “hiccups” but overall the project has proceeded very smoothly. She believes all references to the SSN have been removed from library web pages with the exception of the Acorn login screen itself. She recommends that the communication committee publicize the changes to our systems. She mentioned that the process of re-carding all current card-holders (which will remove the SSN) will be a long process but will begin in the next few weeks. She encouraged library staff to consider getting their new cards before the fall rush. Jody and Flo noted that Tracy has done an excellent job with the project, working tirelessly with CAC and each of the libraries managing seemingly endless details. Library council formally thanked and congratulated Tracy and the project team members.
4. Access and Use Policies Project Team report: Flo mentioned that this is an initial conversation about the recommendations from the Access and Use Policies Project Team. Sue Erickson guided the conversation through each of the recommendations—eliminate purchased access cards, review courtesy access cards, require workstation login for selected computers across the system, adopt webpage policy language about teaching and research taking priority in library and computer use, and adopt language about unfiltered internet access. A final recommendation encouraged the provision of guidance for library staff in interpreting and enforcing the Library’s conduct policy. Members present were in general agreement with the recommendations, but indicated that more investigation would be needed before approval. One member indicated that it would be useful to get an idea of what other metropolitan institutions are doing with regard to access and use policies. Another question was whether the library had considered charging community members for limited borrowing privileges. With this, the meeting adjourned.
(Minutes submitted by Jody)