Agenda

Meet in Science and Engineering Library Classroom (Room 3238)

• Announcements (20 min.)
  • Budget status 2008/9--info needed for quarterly report and deadline
  • Budget proposal 2009/2010--format and deadline
  • Retreat plans
  • ARL Statistics--what's needed
• Update on peer data collection for Survey of Our Peers Project (15 min.)
  • questions and descriptions from each group about the approach being taken
• Committee participation responsibilities (5 min.)
• Strengths and weaknesses--additions to the list? (20 min.)

Minutes January 7, 2009 (Regrets: Celia, Frances)

1.Announcements:

• Lisa distributed a template for directors to use for their fiscal year end budget projections for use in Lisa’s 08/09 quarterly report. Directors are asked to provide brief descriptions along with projected expenditures. The deadline to submit summaries to Lisa is January 15.
• No further guidelines for the 2009/2010 have been received from the Associate Provost. Directors will be notified once more information is available.
• Retreat - Robyn is looking for a venue for the 1/29 Library Council retreat and will notify members of details soon. The morning session will involve the groups’ reports on peer institution surveys (roughly 30 minutes per presentation) followed by a discussion of items identified at these institutions which should be explored further. In the afternoon session we will review our list of library strengths and weaknesses, possibly separating into groups to discuss specific categories, and then set priorities for each list.
• ARL statistics – Flo specified which questions directors need to address on the previous ARL stats she had distributed; questions 4 and 9a should be answered and sent back to Flo.

2. Update on Peer Survey: Groups discussed their methods for gathering information on their respective peer institution data. One group is doing a side-by-side comparison of ARL statistics; another is doing a comparison of 2006 LibQUAL+ results. One of the main goals of the peer survey is to gain a basic understanding of our similarities and differences, and to identify something done at other institutions that we might want to consider for the future.

3. Committee participation responsibilities: Expectations and responsibilities of staff with committee appointments were discussed.

4. Library strengths and weaknesses: The group held a second brainstorming session of items to add to our list of what we do well and what we do not so well. The revised list will be distributed to members and specific issues on each list will be addressed at the retreat.