Agenda

Meet in Goldberg Conference Room

• Follow-up from retreat (All)
• Follow-up from meeting with Provost (All)
• Graduate Research Symposium (Sue)
• Announcements
  • LITS software updates (Jody)
  • Quarterly report and budget proposal update (Lisa)
  • Annual Performance Evaluations Timetable (Lisa)
  • Other

Library Council Minutes February 4, 2009

1. Retreat Follow-up: Members made comments and asked questions about last week’s LC retreat. Connie responded to a question about item 6 in her 1/30 email regarding LC members scheduling appointments with their staff. She stressed that directors should make time outside of the annual review/evaluation process as an additional opportunity for staff to communicate about their position, career goals, and other ideas about possible library changes or improvements. This process should take place over this semester and into the summer, as necessary. Other items mentioned in Connie’s email (items 2 and 3 re: peer survey follow-ups) should be completed by March 1.

2. Provost Meeting Follow-up: The group found the meeting with the Provost to be helpful and insightful. The Provost was very detailed and forthcoming with the LC and also very complimentary of the Library’s role in the academic mission of the University. Members are encouraged to communicate the Provost’s overall message with their staff.

3. Connie reported on the Deans Council meeting. The group was very welcoming to her as she attended her first Deans Council this week. She discussed some of the agenda items addressed at that meeting, emphasizing the importance of fundraising as we plan for the future of the Library.

4. Graduate Research Symposium: Sue distributed flyers advertising the annual Grad Student Research Symposium, which takes place on March 30. The Libraries are asked to encourage grad students associated with the library (either through employment or research) to participate and discuss their library experiences in a panel or poster session. If LC members have a recommendation, please send student names to Sue.

5. Announcements:

• Jody discussed LITS software updates. Beginning in mid-February they will begin beta testing Symphony 3.3. He also mentioned the transitive FRBR patch in DiscoverLibrary which will soon be tested in the staging server.
• Lisa distributed a copy of the results of the second quarter report that was recently sent to the Provost.
• The 2009/2010 budget proposal was submitted in late January. No news has been received from the Provost’s Office since its submission.
• The deadline to submit annual Performance Evaluations to Lisa is 4/30/09. Members should set their own deadlines with staff and set appointments for performance reviews prior to that date. Committee chairs and members must also complete evaluations. Lisa offered to host a Supervisor’s Evaluation Session again this year.
• Holling encouraged Library staff to attend the Blair in Africa event on Thursday, 2/12 at 6pm, with a lecture and performance by Centurio Balikoowa. A brown bag “music making” session is also scheduled on 2/10 at Noon in Peabody Library.
• Tracy announced an environmental documentary film series which will take place in the S&E Library over the course of the spring semester. Films will be introduced by faculty and the series is open to the Vanderbilt community. Funds given by the Wild Bunch helped support this program.
• The Assistant to the Dean position was posted this week.