Agenda

February 25, 2009

Meet in Goldberg Conference Room, GLB

• Announcements
  • Novell to Windows Migration Update (Jody)
  • Green Team Efforts & Energy Conservation (Robyn)
  • Update from AlertVU Testing on Friday 2/20
  • Other
• Skills & Interests Survey Final Report (Celia)
• Copier Task Force Report (Tracy)
• Discussion of School of Nursing Request to Promote New Coffee Shop (David)
• Offering Library Award for Graduate Student Research Symposium (Sue, Celia)
• Review Access Policies Project Team Charge

Minutes (Regrets: Holling, Frances)

1. Announcements:

• Jody discussed the migration from Novell to Windows, which is set to occur no later than June 30. LITS will run pilot migrations initially (on Divinity public workstations and on a small staff unit – perhaps OUL) before migrating all workstations in the Library system. With this change, the NAL window will go away and staff will access their programs via the Windows ‘start’ button or their desktop. Some small challenges might be expected and training may be needed. The pilot is intended to help LITS determine overall training needs and other issues that might come up with the migration.
• The Green Team will post an announcement in next Monday’s Staff News about a Power Reduction Target Week for the GLB. Staff will be encouraged to reduce their power usage during the week of Spring Break (March 1-7). The goal is to reduce as much power use as possible throughout the week, with special attention paid in the evenings to see how low we can get on the kilowatt usage chart by turning off as much equipment and as many lights as practical. The purpose of this project is to raise general awareness about our energy consumption habits, 2) to look for ways to cut back on the GLB's utility costs, and 3) to join the university's mission to become a greener institution. Bill will ask Darren Bevill, who recently did an energy audit of the GLB, to run a kilowatt usage comparison report to help us determine how effective the target week turns out to be.
• Juanita distributed a list of Library notification numbers that has been provided to Alert VU. If any council members had expected to receive a test message last Friday and did not receive one, you should check your AlertVU record online to assure your information is accurate. Please send any corrections or additions to the list of notification numbers to Juanita if necessary.
• Fire Extinguisher Training is scheduled for March 3. Please encourage your staff to register by contacting Ava Wilson.

2. The Skills & Interests Survey Project Team submitted their final report, in which they recommend changing access to the survey results. Currently only committee chairs have been given access to review the survey’s results, but the group is recommending that all staff be given access. The council approved this recommendation and suggested that text be added to the site indicating that the database is searchable and can be viewed by other staff.

3. The Copier Task Force submitted their final report. They recommend removing 10 copiers from service, added 5 (or 3) new units which would be leased rather than purchased, and having these new units provide scan-to-email capabilities. The Council tentatively agreed to remove the suggested machines from service, to move S&E’s current scan-to-email unit to the Annex, to lease 5 new units with scan-to-email service, and recommended that each individual library discuss the possibility of removing card swipe boxes from their areas for additional savings, which was recommended by the Task Force.

4. The facilities manager of the School of Nursing recently asked David to advertise/promote a new coffee shop opening soon at the Nursing School. The group discussed the request and considered how we currently promote/do not promote such services; David and Bill will follow up with the Nursing School for further information and consider the possibility of promoting this and other similar services (such as the coffee machine in Divinity Library, and the coffee shop at the Divinity School).

5. The Graduate Student Research Symposium abstracts were provided to Council members to consider whether or not the Library might sponsor an award for participants. There were a large number of diverse, multidisciplinary abstracts submitted. The Council decided to consider this again next year but will not sponsor an award for the 2009 symposium.

6. The Access & Use Policies Project Team submitted their charge for review. The Council accepted the charge, making only one or two small revisions. The project team will gather info on current Library public access policies as well as Library and computer use and will make practical suggestions for changes by a target date of mid-April. In light of recent questions about computer use and issues that have arisen in the Divinity Library, David distributed a copy of Central’s computer use policies for review. The Council agreed to post these policies to the Heard webpage, replacing the current policies on that site. Bill will request this new text to be added.