Agenda

Meet in Divinity Library, Room 224

• Library reporting and budget structure memo (Flo)
• Report from the Copyright Project Team (Martin)
• Quick environmental scan by LC for follow-up planning in January--identification of comparison institutions (Flo)
• Gifts in kind--meeting of library and development officers (Beth)
• Development of a policy on bibliographic content
• Other Announcements

Minutes (Regrets: Frances)

1. Flo reviewed a recent memo from Dennis Hall recently distributed to directors and other administrators, in which he welcomed Dean Connie Vinita Dowell to the Heard Library (System), explained the difference in the reporting structure with Connie being dean as opposed to “University Librarian”, and touched briefly upon possible changes and adjustments to the current University budget model and how it is managed. Flo also reported back to the group on news from a recent deans meeting where frugality with expenditures was reiterated, with an emphasis on the need for judicious decision making with regards to travel, renovation projects, and general overall spending.

2. Martin gave a report on the Copyright Project Team, which was formed in early 2008 and charged to select copyright policies for the Library to review programs and policies at other institutions. Due to problems encountered in being able to fully address their charge, a decision was made to call the current project team to a close. It was recommended to refer the team’s report to Dean Dowell and readdress in the future.

3. In preparation for a Library Council Retreat in early 2009, council members were asked to work in small groups to collect and identify information on what some of our peer institutions are currently doing, in an effort to focus on where we stand relative to these peer institutions. This information is to be presented and discussed at the retreat. Connie will then follow up with all staff on the group’s findings afterward for their input. Emory, Duke, Washington University, and Stanford were the institutions chosen for review. A list of areas to be considered in this investigation include library services, collections, library collaboration with other campus operations, strategic plan key points, digital collections activities and other topics of interest (a handout was distributed). Council members should identify which institution they like to work on and send their choices to Flo. Teams and assignments will be announced soon.

4. Beth followed up with the group on gifts-in-kind procedures from previous discussions. Beth plans to put together a training session for those interested in learning more about the gifts-in-kind process with a target date of February for the session. Celia, Juanita and Holling volunteered to participate; other directors and council members are welcome to participate as well.

5. Bill’s agenda item for development of a policy on bibliographic content was deferred until the next meeting.

6. Announcements:

• Directors should send Robyn information on how many holiday cards they would like to receive.
• Holiday cards received from other institutions will be on display this year in the GLB staff lounge. (In previous years these were displayed in the OUL offices)
• Candidates for the open Music Cataloger position will begin interviews on December 5. Candidates for the Outreach Librarian will also begin interviewing soon.