Agenda
- Announcements
- Picnic
- Proceeding with Committee Review
- Fall Orientation Activities (Sue)
- Staff Achievement List (Celia)
Minutes
(Regrets: Lisa, Beth, Frances)
1. Announcements:
- Next Library Council retreat will be June 26, location to be determined. More information will be forthcoming. An early fall retreat will be planned soon as well, in hopes of everyone being able to attend by scheduling in advance.
- Dean Dowell forwarded 38 travel requests for approval last week; all were approved and the Dean is preparing letters now to notify staff. Council was reminded that all travel must be submitted for approval, including self-funded and local travel (to be approved by Dean Dowell). For future requests we will develop a new process setting up approval criteria, a standard request format to be used, and other guidelines; we want the submission and approval process to be as equitable as possible. A group of 3 or 4 Council members will work on this project. Council interested in volunteering should email Dean Dowell by Thursday, April 30; she will formulate the group and report back to Council next week.
2. Staff Picnic: Our Staff Picnic will be Monday, June 15 in the Divinity Courtyard and Refectory. Library Administration will provide the entrée, drinks, paper goods; we will put out a call for side dishes and desserts; outdoor games will be available. We will have a raffle and give away donated gifts. Council was asked to please give donations! More information will be available soon.
3. Committee Review: Council discussed the review of committee annual reports and possible changes to the current committee structure. A decision was made to proceed with the current structure through the end of the calendar year and to move forward with a complete committee review and possible restructuring next spring. The library’s internal strategic plan (expected to be in place this fall) and the university’s direction and future initiatives will serve as the guidelines for this future review and restructuring.
4. Fall Orientation Activities: A schedule of fall orientation for first-year students was distributed to Council, and Sue asked Council for their ideas on how to include the library in orientation activities. It was decided that a small group of staff will be formed to work on this project as a system-wide effort. Council is asked to send names of recommended staff to Sue no later than Tuesday, May 5. This group will share ideas and information and begin planning ahead for fall orientation (for first-year, transfer and graduate student activities).
5. Staff Achievement List: Celia distributed a list of recommendations compiled by SDC to consider for types of materials to include when collecting information on staff professional activities and achievements. Council reviewed the list and discussed the purpose of collecting the information, and the best ways to collect info and further use what is collected. Dean Dowell noted that having such info available would lay the groundwork for her when making the case for faculty status for librarians; this type of information would also be beneficial for staff as well. SDC was also tasked with recommending a mechanism for implementation of the achievements. SDC will revise the list and report back to Council.