February 7, 2006

Present: Marshall Breeding, Jody Combs, John Haar, Dale Poulter, Flo Wilson, Roberta Winjum, Rick Stringer-Hye and Janice Adlington. Absent: Bill Hook

Agenda:

• Discussion of expanded Heard Library Web Site Update project team charge
• Discussion of the Heard Library “Test Bed” Site

Heard Library Web Site project team charge:

• add that the group will identify and consult with key stakeholders and will provide for review of the site prior to implementation.
• add that once the updated site is complete, the charge will revert to the earlier maintenance charge for the team [with a potential reduction in the team size]
• add a timeline (1st draft July 1 and complete by August 1st )
• extensive discussion of scope of requiring that code meet standards
  • only pages that are significantly revised will need to validate to xhtml1.0 headers, footers, side bars, and style sheets should validate to xhtml 1.0 and CSS 1.
• Jody will make the changes discussed and distribute to the group
• Additional members of the project team
  • The RSC and CC committees will recommend a couple of members but we will still have a least one additional member needed
  • The DLSC generated several suggested candidates.
  • The group discussed the importance of a Central library representative and an emphasis on public service perspective.

Heard Library “Test Bed” Site charge:

• add that the group will identify and consult with key stakeholders
• the pages on the test bed site should be coded to xhtml 1.0 standard
• new projects added to the Test Bed site will, in many cases, need to be approved by the DLSC and/or S&P
• the consensus of the committee was that the project team would continue work after the initial site is developed, to further develop the site, gather data and user input, and communicate this information to the DLSC, S&P, and other committees as needed. The project would be evaluated annually to determine its effectiveness.
• need to balance the focus of the site between technology, marketing, and analytics
• the test site will be different from what we already do in that it will:
  • have a significant market research emphasis; aggressively solicit input from users;
  • present projects in the context of other proposed services/upgrades (allowing user feedback about relative prioritization, for example);
  • be on-going effort (as opposed to centered around a single project).
• Jody will revise the draft charge incorporating elements of this discussion and will send this out to the committee for further discussion.