Meeting of May 20, 2008

In attendance: Bill Hook, Jared Ingersoll, Mary Ellen Wilson, Eileen Crawford, Sue Davis, Lee Ann Lannom, Ronee Francis, Kathy Smith, Deborah Broadwater, Tracy Primich

Item 1. Discussion of the invoice for SOLINET subscriptions

	Bill handed out sheet with SOLINET renewals on them
	Renewals must be 6/30/09
	We could say yes to this and ask them to invoice us 
	Bill is trying to get quarterly renewal options to us from now on so that we have more than a couple of days notice before a decision has to be made

	Had year end meeting with the Springer representative, Ginger Gabor
	The Springer e-book proposal was handed out, they revised it again right before this meeting
	The pricing is more aggressive than in prior offers
	There is a big discount when you buy the whole package
	Mostly Science, Engineering, Medical titles

Item 2. Julie Loder was going to be here to discuss but wasn’t so Bill brought up that the Verde taskforce has learned about the overlap analysis tool is the same one as in SFX and that it is being enhanced

	If you have more interest in this subject please contact Julie Loder for more information

Item 3. Robert Winjum was going to be here to introduce the 2005 draft of the VU e-archives collections policy but she wasn’t so Bill spoke on the issue

	This will be on the agenda again 
	Questions about whether we want to revise this policy
	So far there is no problem with podcasts fitting into the policy	
	Ronee Francis, Digital Collections Archivist spoke at some length about her workings with the VU e-archive
	Ronee is getting podcasts updated every week and working with the catalogers 
	She gave the catalogers additional privileges in the system
	She is finding some duplication of podcasts; this is being addressed prior to them being handed to the catalogers
	She has approached many of the student publications on campus and is getting a very positive response
	Catalogers have finished over 400 podcasts

Item 4. Bill A project team will be created to add OCLC numbers to records that do not have them already

	It has been discovered that there are quite a lot that don’t have the numbers in them
	This is part of a CCCT project
	They want to upload the circulation information associated with the items to see use statistics
	Estimated that there are 100,000 to 200,000 items that have no OCLC numbers in record
	They will be looking ONLY at monographs no serials 
	The project team will be primarily composed of LITS staff
	They will identify which ones do not have numbers and decide whether the information should be added
	Suspicions are high that there will be a large corpus of material that DO need numbers added
	OCLC will do this the first time for free, and then they will charge
	OCLC plans on marketing this product 
	Having numbers in the records will help with the World Cat Collection Analysis Tool and in the future with Unicode
	Bill is drafting a project team charge and will show it to the Collections Committee this summer

Item 5. Roberta Winjum wanted mentioned that the Scholarly Stats renewal which she sent on the 12th needs to be verified

	She received 9 responses and consensus is to renew it 
	Input is wanted from Eskind Biomedical, Deborah will take this back and ask about whether to join
	Tech Services pays for this right now

Item 6. Bill My ILibrary patron selected purchase program

	Offered by Ingram Books
	We could test it with retrospective titles 
	They sent us over 16,000 title humanities database to look at for potential purchase in this program
	Dale Poulter is de-dupping the list and has found so far 6,219 titles that we do not have 
	We would be willing to load this 6,219 list and right now Bill is negotiating for the price 
	Hope to have something in place by July 1, 2008
	Bill has noticed some discrepancies in the license agreement and as far as it is concerned the whole deal is still up in the air

Item 7. Bill Emerald Full Text Package

	This primarily deals with items for Peabody, Law, Management, and Central
	Management is the mover on this since they pay the largest percentage
	Right now have 95 online journals
	Has new product that has 175 titles
	Do we want to do this?
	Without Management here cannot make a decision

Item 8. Jody Combs asked that it be mentioned that LOCKSS renewal time is up and that the bibliographers be reminded to keep eye open for open-access journals to be added to LOCKSS

	So far bibliographers haven’t done this they can recommend titles to be added
	It costs $10,000 a year to have LOCKSS and right now the money is coming from OUL it probably should be coming from Collection Development funds

Item 9. Mary Ellen Wilson

	Just a reminder for end of the year deadlines about purchases and last minute buying
	She sent out a reminder to everybody prior to the meeting