Present: John Haar, Janice Adlington, Deborah Brooks, Eileen Crawford, Sue Davis, Bill Hook, Lee Ann Lannom, Mary Prince, Carlin Sappenfield, Kathy Smith, Mary Ellen Wilson, Roberta Winjum.
Absent: Mary Beth Blalock, Deborah Broadwater, Holling Smith-Borne.
1. Progress reports from each library on creating new electronic fund codes and assigning each non-ejournal subscription and standing order to one of the new funds.
Each Acorn fund closes to one of our four materials account numbers in edog: books, binding, electronic resources, or serials/periodicals. Carlin asked which accounts the new codes should close to. They are all electronic, but some relate to books, some to periodicals. The committee preferred that all the funds close to the account number for electronic resources (74530). John will present this proposal to Lisa Shipman to make sure it does not create accounting difficulties and to the Library Directors Council for final approval.
The committee also agreed that:
- All indexes are assigned to indexes/abstracts fund codes whether they index periodicals or other materials, such as images.
- Reference sources such as dictionaries and encyclopedias are assigned to ebook fund codes, not “other electronic resources”.
- Memberships that enable us to acquire a variety of resources (journals, books, reports) are assigned to “other electronic resources” fund codes
- Memberships that enable us to acquire only ejournals are assigned to ejournal fund codes.
We will no longer allocate money to our current electronic resources fund codes, such as 90089610, after the end of the current fiscal year.
2. Reports from each library on projected year-end money and plans for year-end big ticket orders.
Libraries reported the following expensive purchases under consideration:
Science & Engineering:
- Engineering Index backfile (1880-). They plan to withdraw paper volumes if they purchase.
- American Institute of Chemical Engineers journal backfile
- Three ScienceDirect backfiles (mathematics, high energy physics, general physics)
- Springer chemistry backfile
Divinity will spend any surplus funds on Islamic and Jewish Studies materials.
Peabody has already purchased a backfile of the New Directions series from Wiley.
Central has not yet made final decisions, but is considering several expensive databases on its wish list, such as
- C19 Nineteenth Century Index
- Early American Imprints, Series II Shaw-Shoemaker
- Ethnic Newswatch Archive
- House and Senate Journals, Series I, 1789-1817
- Senate Executive Journals, Series I, 1789-1866
- LexisNexis Congressional Hearings Digital Collection
- Making of the Modern World: Goldsmiths' Kress Library of Economic Literature 1450-1850
Law, Management, and Special Collections do not expect to have funds available for special purchases.