Minutes March 21, 2006

Present: John Haar, Amia Baker, Mary Beth Blalock, Sue Davis, Catherine Gick, Bill Hook, Lee Ann Lannom, Mary Prince, Kathy Smith, Mary Ellen Wilson.

1. Review of draft gift policy and procedure. The committee reviewed and made changes to a draft policy and procedure covering the acceptance, valuation, and acknowledgement of gift collections. Once the committee approves the revised document, we will share it with bibliographers in all the libraries and with our contact person in Gift Processing for further review.

2. Workflows Java client training for collection development staff. We have tentatively scheduled the training to begin in July. Mary Beth will ask Bryan Kurowski to serve as a trainer, and Lee Ann also volunteered. Mary Ellen and Bill agreed to help if needed. First we will clarify exactly what the training should cover to better determine who should serve as trainers. The committee will take responsibility for training all collection development staff in the libraries.

3. Committee performance evaluation form. John distributed copies of a draft evaluation form for committee members that will be employed during next year’s performance evaluation cycle.

4. YBP presentation. YBP has asked to make a presentation at Vanderbilt about their approval services. Mary Beth expressed an interest in learning more about their service, so we will accept their offer and schedule a presentation open to the entire library staff.