When: July 1, 9 am – 10 am
Where: S&E classroom
Agenda:
1) Announcements
Tao did review the possibility of not charging laptop overdue fines while a library is closed, and it is not possible at this time.
2) Money! Processing and receipt of money properly and in accordance with University policy. Lisa will review items from our last audit (done some years ago, but still relevant), so that we are all in compliance with policy and suggestions from the auditors.
3) Additional locations for the deliver button: Bk-Repair Annex Cataloging Not-Avail (whatever that means)
Also, addition of Kudzu button,and review of change in the buttons during login by faculty.
Minutes
1) Announcements Tao did review the possibility of not charging laptop overdue fines while a library is closed, and it is not possible at this time.
The CAC annual report is posted on the CAC Wiki.
Please watch for a note from Stacy Owens regarding enhancements to the Sirsi circulation module. The Voting for Enhancement is open, and we need to complete our vote on July 15, 2008.
2) Lisa reviewed items from our last audit, so that we are all in compliance with policy and suggestions from the *
- Do not share your p-card, and keep p-card documents.
- Deposits should be verified by an independent party.
- Checks should be processed with an immediate restrictive endorsement.
- Transaction instruments (e.g. 1180s, purchase requisition forms, check request forms) should be in a secure location.
- password management
- software monitoring for proper software licenses
- Each library should have a policy and procedures manual.
If there are any questions regarding the proper handling of transactions, please contact Lisa.
3) In April, CAC made the recommendation to streamline the number of buttons available to a faculty member when the faculty member is logged into Acorn. Streamlining would simplify the process for requesting an item for faculty delivery. Below is a review of the changes, and the current state of the changes. CAC also recommends that two additional locations (Bk-Repair, Cataloging) receive similar treatment. Tracy will discuss these changes with Tech Force, and pending their approval, will submit a NetFix to implement the change.
| Location | Button should be | Current State |
|---|---|---|
| Holds | Recall for delivery | Recall for delivery |
| in-process | Recall for delivery | Recall for delivery |
| on-order | Recall for delivery | Recall for delivery |
| ask staff | Recall for delivery | Recall for delivery |
| Baker hold | Recall for delivery | Recall for delivery |
| verification | Recall for delivery | Recall for delivery |
| at bindery | Recall for delivery | needs add'l checking |
| in-transit | Recall for delivery | Recall for delivery |
| Additional Locations | ||
| bk-repair | Recall for delivery | |
| cataloging | Recall for delivery |
Lastly, a NetFix request was submitted to restore the Kudzu button to records when a faculty member is logged into Acorn.
4) July 1 is the first day of the fine-free policy (except at Central and the Women’s Center). If you see any anomalies in circulation, please submit a NetFix to Tao immediately. Libraries are reminded to update their web sites if they have new policies.
Questions about notices from Tao:
- In the new version of Workflows, we can combine notices for users while printing separate reports for each library. Should we implement? Answer from CAC: Tentative Yes. Please create a sample for review before implementation.
- It is possible to include the library address on each notice. Some libraries do so, and some do not. Should addresses be included? Answer from CAC: Yes.